The Importance of Management Systems

WHY MANAGEMENT SYSTEMS

Each workplace is unique, operates in a unique context, and varies with regards to size and access to resources. Despite this, management systems are important for any type of business seeking to meet and maintain compliance with any set of laws or standards. This same principle applies not only to quality standards but also labor and safety practices. While implementation and record-keeping might be different for large factories versus small factories, the fundamentals are the same.

THE MOSAIC SYSTEMS APPRAOCH

Rather than providing long explanations about systems philosophy, our goal is to provide suppliers example systems that are already calibrated to local law and that can be adapted to meet their unique condition (size, workforce type, management team, access to resource, and production process) of a factory. This is further supported with templates and other examples that can be used for implementation, training, record keeping, etc. By providing easy to understand foundational content, our hope is that each factory-adopted system will evolve and mature overtime - becoming more effective at meeting its objective.

EXAMPLE SYSTEMS STRUCTURE

In creating our example systems, we have chosen to follow a simple, effective, and already well-known structure called Plan, Do, Check, Act (PDCA). PDCA is a four-step problem-solving continuous improvement technique that can be used to improve business processes of any kind. Each of our example systems are written in this style and format.

PLAN

Defines the overall objective of the Management System and staff responsible. Identifies the "Inputs" (i.e. laws, standards or customer requirements) which guide the development of processes and other activities.

DO

Implementing and following the "PLAN." This step requires Process Outputs such as checklists, forms, and records that track the process from PLAN and the performance of the owners and team members.

CHECK

Defines process of checking whether the "DO" is actually working per the "PLAN." Formal and informal audits are the primary "CHECK" mechanism. External auditors may also contribute to this.

ACT

In this final stage, management reviews all finding and identifies improvements that can be made to the Management System.